This Advice is intended to let our club Captains know what is expected of them when leading a ride with our club. The help and advice given is taken from CTC resources and HoECC guidelines. The ride Captain has a duty of care towards the riders and as such it is very important that before leading any HoECC rides you familiarise yourselves with the contents of this guide.
Before Setting Off
We all know preparation is important before setting out on a project or task. Leading a HoECC ride is no different. Here are some reminders and tips:
The Captain is registered, by default as an HoECC member, with CTC by the Club Secretary in order to activate Organiser’s Liability Cover.
The Captain should make preparations for the ride by way of route planning which is expected to use minor roads for the majority of the route. Use of main roads should be kept to a minimum and extra thought should be exercised in order to reduce danger or avoid large traffic islands and right turns off main roads.
Captains should plan a route distance that gets the riders to the refreshment stop in a timely manner: the lunch stop by no later than 1300 in summer and 1230 in winter - and leave enough time for any mechanical breakdowns to be dealt with, while still enabling riders to get home before dark or the rush hour build up of traffic.
Consider meal arrangements, check that the establishments intend to be open and book if necessary.
Advise riders no later than 08.00 on the day of the ride, by way of the Ride Update facility in the Forum area on the HoECC website if cancellation or changes are necessary due to adverse weather conditions or other factors.
Carry at least two HoECC Membership Forms, copies of which can be printed out from the HoECC website.
Carry at least one HoECC/CTC Incident Report Form, copies of which can be printed out from the HoECC website
The Captain should be aware of the document Lead the Group– a 'CTC Guide to leading a group ride' is recommended reading (events/support-for-cycle-event-organisers/policies-procedures)
At the Meet
Riders at the meet shall all be looking out for the Captain; some riders may be new to HoECC or need some other special attention. Our advice is therefore:
Be at the Meet in plenty of time to greet riders.
Welcome new riders and introduce them to the group, and identify non-HoECC Members (lapsed members will not always be easily identified without full records to hand).
Request non-HoECC members to complete a Guest Registration Form to join HoECC at the nominal rate.
Riders under 18 are not permitted to ride with HoECC.
Obtain relevant Runs Book and record all participants at the meet or as soon as practicable.
Appoint a Backmarker to ensure that no one gets left behind, and check that Captain and Backmarker can communicate by mobile phone.
Brief riders on any particular hazard expected to be encountered on the ride.
If the group exceeds 15 in number, the Captain should appoint a secondary leader and backmarker and split into groups of approximately equal size.
On the road
Obviously when leading a group of cyclist on the road a Captain has a very important role to play. You should therefore:
Give clear instructions to the group.
Regulate the pace of ride to that of the slowest rider and be prepared to adjust the route accordingly.
Indicate well in advance changes in direction or a stop.
Check for presence of Backmarker at changes of direction.
Highlight particular hazards to the group e.g. steep descents, very bad road surfaces.
Avoid stopping on bends and brow of hills.
Require that bikes and riders are off the road, not obstructing pedestrians, when a group stops by the roadside to resolve mechanical problems and punctures.
End of ride
OK, you have got everyone back and you can relax! Well not quite. There are still some final tasks:
Check new riders know their way home and arrange for relevant members to return them to the meet or a point where they are familiar.
Pass on Runs Book to next Captain or to someone intending to attend the next ride.
Contact the Club Secretary as a matter of urgency to advise of any incident that is being reported on a Incident Report Form.
Send forms by scanned e-mail as soon as possible to those listed on the form.
Send off within 5 days any completed Membership Registration Forms to the HoECC Secretary by post or scanned to e-mail.
Finally . . .
Leading a successful ride is generally very satisfying. You are greatly appreciated, by the riders themselves and the wider HoECC. Your focus on the small things has meant a lot.